Employment Opportunities

Executive Assistant

 

Please email resume and cover letter.

Job Description: Executive Assistant (PT)
The Westmoreland Symphony Orchestra seeks an energetic and experienced executive assistant with accounting skills. The successful candidate will be proficient in QuickBooks and Microsoft Office, CRM Software a plus. The position manages bookkeeping tasks, assists symphony special event committees, lead for ticketing, and assists Executive Director.

The candidate must have strong attention to detail, highly developed customer relations abilities and strong organization skills. Must be comfortable working with diverse audiences including board members, donors, volunteers, and symphony patrons. The preferred schedule will be 4 hours a day Monday through Friday, totaling 20 hours, but can be flexible with scheduling. Applicant will be expected to work seven Saturday evenings (schedule given in advance) to accommodate concerts and events. $13,375 annual to start ($12.86 hr.), 40 Hours of Personal Time Off (PTO).

REPORTS TO: Executive Director SUPERVISES: None
MAJOR RESPONSIBILITIES/DUTIES

Bookkeeper
• Must have verifiable working knowledge of QuickBooks
• Provide payroll support
General Office Tasks
• Assists ED/Marketing Manager with maintaining CRM Software
• Must be proficient with the following software programs: Access, Excel, Word.

Special Events
• Provides office support for event fundraisers.
Ticket sales
• Processes all ticket orders in a timely manner.
• Manages box office at Symphony concerts.

Other Tasks:
• Answers phones
• Tracks profit & loss statements for concerts
• Other office duties as assigned by Executive Director.

REQUIREMENTS/QUALIFICATIONS:
1. HS Diploma, Associates Preferred, 2-3 years’ experience in QuickBooks
2. Strong attention to detail, accuracy, and dependability
3. Ability to manage multiple projects simultaneously
4. Ability to handle confidential information appropriately
5. Proficient in Ticketing and Microsoft Office
6. Professional Appearance

Welcome to the 2019-2020 Season!

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